Contract planning in Winchmore Hill
Documented building context
Enfield's appraisal, approved in February 2015, describes the north side of Vicars Moor Lane in paragraph 2.8.2. Its account notes yellow stock brick, sash windows and slate roofs alongside varied building lines, eaves, bays and porch designs. It distinguishes formal porticos from porches with single-slope tiled roofs rather than presenting one repeated frontage type.
Existing-building records for the tender
For eaves work, name the elevation and length included in the specification, showing the roof slope and rainwater outlets nearby where visible. Keep that work separate from repairs to a bay or replacement windows beneath it. Retain the project's exclusions and completion evidence so an invoice for one component cannot become a claim that the entire elevation or roof edge was renewed.
Winchmore Hill tender and contract decisions
For a Vicars Moor Lane project, number the actual bays, porches and roof edges included in the tender. The appraisal records variation along the street, so a standard frontage description should not replace the employer's measured drawings. Identify the relevant material and intended treatment at each location, together with retained finishes that need protection while adjacent work proceeds.
Where a portico or single-slope porch roof is involved, show its relationship to the entrance, main wall and any window above. Allocate the responsibility for its proposed connection or repair detail before accepting an undifferentiated porch allowance. If close inspection is necessary, define the question to be answered and the person who will decide the resulting treatment. The tender programme should allow for that decision before procurement or permanent repair.
For sash-window work, prepare an opening schedule that distinguishes the frame, moving parts, glazing and surrounding masonry or decoration as applicable. Ask bidders to identify exclusions and quantities so a price for one component is not compared with another contractor's complete opening refurbishment. Any sample or trial should have a stated purpose and an agreed approval route, with the subsequent scope recorded clearly.
Use the chosen JCT tender documents to carry through the completed specification and any expressly allocated specialist design. During delivery, link changes to the numbered porch, bay or opening and retain their cost and programme explanations. Progress records should distinguish completed treatment from preparation still underway. At handover, arrange the component information and outstanding actions against the same references so the employer can understand exactly which parts of the varied frontage were included.
What should the Winchmore Hill tender and completion file make clear?
If porch repairs affect the only agreed entrance, include a specific access sequence in the tender information. Establish when the entrance can be taken out of use and what arrangement the employer has accepted for that period. Preserve that decision with the programme instead of leaving it as an unrecorded site conversation.
Appointment
HCS cannot act as independent contract administrator where HCS is the contractor.
Local Sources Checked
- Enfield — Winchmore Hill and Vicars Moor Lane Conservation Area Character Appraisal, approved February 2015 — PDF and printed page 35, paragraph 2.8.2; north side of Vicars Moor Lane, materials, eaves and diverse porches.
Nearby contract administration
Accountability
Provider
Hampstead Chartered Surveyors & Building Consultancy — RICS Regulated Firm No. 923064
Other Winchmore Hill surveying services
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- Redacted RICS Level 3 sample reports
Need a RICS survey quote in Winchmore Hill? We confirm a fixed fee after scoping. Call 020 7101 4590, email enquiries@hampsteadcharteredsurveyors.co.uk, or inspect our redacted RICS Level 3 sample reports. Sample reports.