Contract Administration in Eltham

The Progress Estate provides specific Eltham examples for defining residential repair works. Its adopted character appraisal records deliberate variation within coordinated groups of houses. Use the relevant street and building details to frame an enquiry, then establish present construction, permissions and the contract administrator’s agreed responsibilities at the actual property.

HCS cannot act as independent contract administrator where HCS is the contractor. Confirm the appointment and executed form; NEC roles differ.

Scope and fees

Identify the house within the Progress Estate’s composed group

Royal Greenwich’s appraisal describes the Progress Estate as small, deliberately varied groups of cottages within winding streets and changing plots. For a repair contract, identify the particular house, return and adjoining group before selecting a nearby example as a model. Obtain current measured information and ask the designer to distinguish retained details from later alterations. A repeated feature in another group is not enough to set quantities or a replacement pattern. The administrator should use the agreed drawings and work items when recording instructions, so progress can be assessed against the actual property rather than a general estate house type. Keep shared-looking features separate from confirmed ownership and access arrangements.

Schedule swept roofs, dormers and chimney interfaces individually

The Progress Estate character account identifies varied gables, swept roof forms, dormers and expressed chimney stacks as part of its cottage composition. For roof work, survey the actual slope and junction and obtain competent advice on the intervention, access and temporary protection. State which component is being repaired and what adjacent fabric remains untouched. The tender should identify any opening up needed before a detail can be settled, with responsibility for that decision clear. During administration, retain findings and authorised revisions under the roof reference. Completion can then follow the agreed treatment and extent, without assuming that the estate’s visual rhythm represents identical roof construction or repair quantities across neighbouring houses.

Distinguish roughcast from vertical slate and clay tiling

The appraisal records coloured roughcast alongside vertically hung slate or clay tiles and covered porch features. A frontage schedule should identify the actual surface at each bay, including its junction with windows and the entrance canopy. Ask the appropriate adviser to investigate later coatings or replacements and specify suitable repair samples. Keep retained surfaces and their protection explicit in the contractor’s package. The administrator can then compare the completed work with accepted samples and assess changed quantities by material and location. A general request to match the cottage appearance should not substitute for those decisions, particularly where similar colours conceal different products, details or earlier alterations at adjoining houses.

Define garden and path protection at Franklin Passage and the greens

Royal Greenwich’s account highlights the garden and tree setting at Franklin Passage, Sandy Green and Lovelace Green. For an instruction nearby, establish the actual boundary and proposed delivery route before treating a landscaped space as a working area. Measure access and ask suitable advisers to define protection for planting, paths and retained structures. Obtain the necessary permissions and state any restrictions in the tender information. The administrator should retain the initial condition and agreed setup, recording the reason for any later change. Making good can then be assessed against the contractor’s defined operation, rather than a broad assumption that open ground around the cottage belongs to the employer or can accommodate equipment.

JCT tender preparation: Eltham

For a Progress Estate instruction, use the particular cottage group's roof, gable and entrance design to organise the Eltham tender. Deliberate variation between buildings means a neighbouring house should not supply the repair quantities. Identify the proposed JCT form and who develops any specialist treatment still required. Ask contractors to price the same protection, access and reinstatement arrangements at low-eaves windows, porches or roof edges where those elements are included. Resolve an alternative material or reduced repair extent before choosing the price. Preserve the accepted scope and document revisions with the contract schedule so later administration follows the actual cottage's authorised package. A low-eaves window or porch canopy should have its own access and protection entry where affected. This keeps a contractor's roof allowance from silently excluding the smaller feature beneath it.

Greenwich’s Progress Estate appraisal describes individually arranged cottage groups with two-floor scale, winding layouts and variations in gables and swept roofs. Its architectural account records low-eaves windows, dormers, expressed chimney stacks, roughcast finishes, porch canopies and hanging slate or clay tiles. These are features of the named estate’s historic design, with deliberate variation between groups.

For a Progress Estate cottage with low roof edges, show the upstairs rooms, eaves void and dormer positions on the available section. Identify which slope and outlet a repair account names.

Request drawings for an enlarged dormer or altered stair separately from decoration papers. Identify the voids accessible from this house and any place that cannot be entered. A roof-covering schedule should distinguish slate or tile work from the support and connections it may leave outside its description.

Check current requirements for the particular property and proposed work.

• Royal Greenwich: Progress Estate appraisal, architectural character, section 7
• Greenwich: Progress Estate Conservation Area Character Appraisal, council register labelled adopted December 2007

• Major works
• Tendering
• Clerk of Works
• Employer's Agent
• Insurance reinstatement

• Eltham area guide
• South East London area hub

Professional profiles · RICS regulation