Contract Administration in Kew

Documented building context

Richmond’s Kew Green appraisal, adopted on 8 February 2024, describes the area outside the Green as predominantly residential, with typically two- or three-storey semi-detached and terraced buildings. It also identifies a small number of shopfronts beneath otherwise residential Georgian houses. That townscape description is bounded to the named conservation setting, rather than every TW9 property or a judgement about current condition.

Existing-building records for the tender

For a Kew Green-side house with added garden accommodation, ask for the plan showing the former external wall and the roof joining the new room. Mark the ground-level threshold and any route to the side or rear elevation. The extension drawing should be recognisable among separate papers for a window replacement or kitchen renewal.

Kew tender and contract decisions

A Kew project needs a schedule tied to the particular house or dwelling and the local building group described by its evidence. Mark the original range, later additions and relevant roof or wall interfaces on the drawings. Confirm the current materials and condition through the agreed investigation rather than treating the area's historic character as a specification. Tenderers should price the same defined repairs and the same unresolved assumptions.

For work to a bay, parapet, window or roof connection, separate visible finishes from supporting and weatherproofing elements. Ask the designer to specify treatment, samples and protection where required. Define the point at which concealed work is inspected before it is closed. If a finding requires a revised design, keep the record with the JCT instruction and the evidence supporting any valuation or programme assessment. A neighbouring house's repair history cannot establish the obligations at this address.

The site plan should show the agreed route to rear work, occupied rooms and areas outside the contractor's control. Obtain any separate access or management arrangements through the appropriate adviser. At handover, retain the accepted details, product information and outstanding-items list against each component. A broad statement that external works are complete does not demonstrate that an unseen junction or excluded part of a divided building has been addressed.

Before issuing the tender, decide who supplies the design for structural and specialist interfaces. Choose the contract form around the actual allocation and scope, with information release dates recorded. The local source is contextual evidence and does not grant consent or confirm satisfactory execution of this project.

HCS cannot act as independent contract administrator where HCS is the contractor.

Contract scope

• Richmond: Kew Green Conservation Area Appraisal, adopted 8 February 2024 — HTML Townscape Overview, second paragraph; introduction records adoption.

• Major works
• Tendering
• Clerk of Works
• Employer's Agent
• Insurance reinstatement

• Kew area guide
• Chiswick
• Richmond
• Barnes
• Acton
• Ealing

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