Contract Administration in South Woodford

Documented building context

Redbridge’s April 2002 South Woodford appraisal identifies 140 High Road, formerly Holmleigh, Elmhurst, the old Rectory and the White Hart in paragraph 5.2. It describes their Georgian architectural features, including vertical sash windows, muted stock-brick colours, elaborate door surrounds and, with one exception, roofs screened by parapets. This is an account of four named buildings, within a conservation area of mixed development.

Existing-building records for the tender

For a building whose upper covering is not visible from the usual street photograph, request the drawings and repair records that locate it. Identify a parapet, roof junction or outlet only where it is shown or reported for this address. Keep the principal roof distinct from lower coverings over rear accommodation and later additions.

For replacement windows, altered doors or an enlarged opening, identify the elevation and floor concerned. Request the project description that explains whether the work renewed a component within an existing opening or changed the building arrangement. Connect available drawings and dated photographs to that specific phase.

South Woodford tender and contract decisions

For a South Woodford High Road instruction, name the actual building and the particular elements included rather than use the four Georgian examples as a universal scope. Prepare a schedule for the windows, door surround, brickwork and roof interfaces that the design addresses. The differing parapet arrangements make a roof plan and component detail more informative than a front photograph alone.

Ask tenderers to distinguish local repair, proposed replacement and investigation in their prices. If a parapet conceals a junction that must be opened, define the trial, temporary weather protection and reinstatement before the work is allowed for. Identify the designer responsible for the response to the finding. A provisional sum should not be used as evidence that the repair quantity or method is already settled.

For an occupied property, show the retained entrance and any shared service or roof access. Establish who can authorise the route and compare bidders using the arrangement actually available. A return based on unrestricted access through another unit needs a recorded clarification before acceptance, even if its headline total appears competitive.

HCS cannot act as independent contract administrator where HCS is the contractor.

Contract scope

• Redbridge: South Woodford Conservation Area Appraisal and Enhancement Scheme, April 2002 — PDF page 6, paragraph 5.2: named Georgian examples, 140 High Road (formerly Holmleigh), Elmhurst, old Rectory and White Hart; sash windows, stock-brick colours, door surrounds and parapets. Cover gives April 2002; no printed page number invented. No current use, listing status or condition conclusion.

• Major works
• Tendering
• Clerk of Works
• Employer's Agent
• Insurance reinstatement

• East London area guide
• Woodford Green
• Wanstead
• Leyton
• Leytonstone
• Chingford

Professional profiles · RICS regulation