Contract Administration in Honor Oak

Documented building context

Lewisham’s July 2010 Forest Hill appraisal places Honor Oak Road within Character Area 3, alongside Manor Mount and other named streets. It describes nineteenth-century detached and semi-detached villas set back in long plots, with some larger houses divided into flats. That account concerns a defined building group and distinguishes it from the urban centre and later development.

Existing-building records for the tender

If different contractors worked on the frontage and interior, retain their scopes and dates separately. A receipt for one window or decorative feature may not describe the surrounding wall. Put any gap in the record into the proposed brief as a specific question, without assuming that similarly detailed houses on the same street share the same concealed alterations.

Honor Oak tender and contract decisions

An Honor Oak Road villa project should identify the current main range, rear additions and plot structures before tender. The long-plot setting described by Lewisham does not establish an access right or a uniform construction history. Ask the survey and design team to locate the actual interfaces affected by the work and to define investigations where a proposed repair depends on concealed fabric.

Where a larger house has been divided into flats, show the employer's accommodation within the whole building. Separate internal alterations from common roof, wall and service work, and obtain the relevant permissions and access arrangements through the client's advisers. Tenderers should price the same occupied routes, temporary protection and isolation sequence. If an exposed connection changes the design, keep the finding and authorised detail with the JCT instruction, allowing the payment or time assessment to follow the actual change.

For work at the rear of a long plot, identify the delivery route, storage area and features to be protected. A street photograph or broad villa description is insufficient to define the contractor's working space. Programme inspection before structural or weatherproofing junctions are covered. At completion, allocate outstanding items, tests and required documents to the specified range or component. The administrator's record should not imply that a separate garden building, neighbouring flat or inaccessible shared element was included when it was outside the appointment.

Select the contract form after clarifying the work scope and design allocation. If a specialist designs a particular connection, identify that portion and the information release dates in the tender. The conservation appraisal provides local context; it does not decide the responsibilities in this contract.

HCS cannot act as independent contract administrator where HCS is the contractor.

Contract scope

• Lewisham: Forest Hill Conservation Area Appraisal, July 2010, Part 2 — Part 2 PDF page 12, section 4.3, Character Area 3; Honor Oak Road, long plots, detached/semi-detached villas and conversions. Cover page 1 gives July 2010. No printed page number invented.

• Major works
• Tendering
• Clerk of Works
• Employer's Agent
• Insurance reinstatement

• Lewisham area guide
• Forest Hill
• Brockley
• Peckham
• Dulwich
• Hither Green

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