Contract Administration in East Dulwich

Documented building context

Southwark’s appraisal of The Gardens describes a brick-house square around green space, with Oakhurst Grove and Kelmore Grove included in the conservation setting. Its materials section identifies stock brick, coloured brick detailing and stucco, together with shallow slate roofs or pitched coverings behind parapets. It also records oriel windows and gabled dormers on the western side of The Gardens.

Existing-building records for the tender

For an East Dulwich house with an oriel or dressed window surround, label the component mentioned in each repair account. Separate repainting and surface patching from changes to the window, covering or supporting fabric. Ask whether the work extended around the side and underside of the projection or was limited to its visible front.

East Dulwich tender and contract decisions

For a house in The Gardens setting, distinguish the brickwork, stucco, oriel or dormer that the project actually affects. Southwark's appraisal records several forms, not one standard repair specification. Ask the designer to identify retained details and the appropriate material treatment at each location. Tender quantities should separate a decorated surface from the supporting wall or roof junction behind it, with samples and protection described where required by the design.

An attic alteration needs a section showing the proposed room, existing roof and any new dormer connection. Define the extent of investigation before tender and identify who decides the detail where the opening reveals different construction. The contract price should state whether temporary weather protection, access and making good are included. Retain the exposed-condition record and revised drawing with the JCT instruction if the design changes. A neighbouring gabled dormer cannot provide the structural or consent evidence for this house.

Where the project extends into rear rooms, issue a plan that distinguishes the original range from additions and identifies the service connections across that boundary. Agree how occupied spaces remain usable and how the contractor reaches the rear. The administrator's progress record should use the same component references as the priced schedule, enabling a valuation or outstanding-items list to locate the work precisely. At handover, connect required certificates, product information and guarantees to the actual wall, bay or roof package. The conservation-area account does not demonstrate current condition or satisfactory performance of concealed work.

HCS cannot act as independent contract administrator where HCS is the contractor.

Contract scope

• Southwark: The Gardens Conservation Area Appraisal — PDF / printed page 13, paragraphs 3.1.1 and 3.2.1–3.2.3, Broad Context and Materials and Details. Undated cover; 2026 hosting path is not an edition date.

• Major works
• Tendering
• Clerk of Works
• Employer's Agent
• Insurance reinstatement

• Southwark area guide
• Dulwich
• Peckham
• Herne Hill
• Nunhead
• Honor Oak

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